AI for Business
Report Card Comment Writer
Paste the class list with marks, attendance and a few words about each pupil, and get a report card comment for every one of them — in their own name, about their own term, with the next step spelt out.
This is a cloud tool. Pupil names are sent to the model, because the comments are written in their names and cannot be written without them. Phone numbers and email addresses anywhere in the sheet are swapped for placeholders on your device before anything leaves it, and put back in the answer. Take out addresses, ID numbers, medical notes and anything from a pupil passport before you paste — comments do not need them. Check your school’s data protection policy before putting a class list into any cloud tool. Nothing is stored by us; the call is counted against your month’s allowance — 10 free, 300 on Pro. How the AI tools handle data.
Tips
- Three or four honest keywords per pupil is the whole trick. "Rushes written answers, strong practicals" gives a comment that reads like you wrote it; an empty keyword column gives seven comments about effort that could belong to anybody.
- Add a pronouns column and the comments use it. Where the column is blank the comment is written around pronouns using the name, rather than a guess from the name — which is what you want for Ishaan, Sam or Kiran.
- The words column is counted here in your browser after the answer comes back, not claimed by the model, so it is the real count. Use it to catch the comment that ran long before you paste it into a report template with a character limit.
- The flag column is honest: a row with a mark and nothing else gets flagged rather than padded into a paragraph of pleasant nothing. Those are the pupils to write about yourself.
- Read every comment before it goes out. A report is a document parents keep for years, and one sentence about the wrong child does more damage than a whole evening of typing saves.
- Do not paste SEN notes, medical information, safeguarding notes or anything from a pupil passport into the keywords. Those do not belong in a cloud tool, and they do not belong in a report card comment either.
Frequently asked questions
Are pupil names really sent?
Yes, and there is no honest way round it: a comment addressed to a parent has to name the child. The names go to the model through our gateway to write the comment and come straight back; we store neither the list nor the comments, only the fact that a call was made. Phone numbers and email addresses in the sheet are masked on your device before it leaves and restored afterwards. Whether a class list may go to a cloud service at all is your school’s decision under its data protection policy — ask before the first run, not after.
Will the comments all sound the same?
They are written in one pass, so they share a register, which is what a report set should do. They are told not to be interchangeable and each must name something true of that pupil. Where they do start to rhyme it is nearly always because the keywords were thin — the fix is two more words per pupil, not a longer prompt.
Can it invent something nice about a pupil I have nothing to say about?
It is told not to, and it will flag the row instead. That is deliberate. A report is a record; an invented incident in one is a problem for you at parents’ evening and a small betrayal of the child.
How many pupils in one run?
Sixty rows read reliably and a class of thirty is comfortable. For a year group, run it a class at a time — the comments stay sharper, and if one run goes wrong you have lost one class, not two hundred pupils.